Renewal Procedures

This is a renewable scholarship, but you must file a Renewal Application by the deadline in order to receive your award for the next academic year. Renewal is not automatic. Below are helpful directions for the 2022-2023 application cycle.

The deadline is February 1st, 2023 by 12 noon for the 2023-2024 academic year. 

FALL 2022

  • Contact the Phillips Office if there is a change in your attendance; for example:
  • Working at a co-op experience
  • Withdrawing or taking a leave of absence from college
  • Transferring to a different college
  • File your Free Application for Federal Student Aid (FAFSA) online, which is available here. Online filing is faster and more accurate. This is the time to resolve any problems with your FSA ID, as it can take some time to fix any errors. The FAFSA is available on October 1st.


  • You may begin working on your Renewal Application by mid-December. Though it is possible to complete in one sitting, you can come back to work on your application multiple times. Each time you return to your application, you will be prompted to input your username and password.


  • With your FSA ID, access and save to your computer as a pdf document your Student Aid Report (SAR) from the FAFSA website.  On our website’s FAFSA page, refer to FAFSA Information for instructions on accessing your SAR, and view the sample SAR to be sure you have the correct document.
  • Using the financial aid award letter or online financial aid history information from your college portal for the CURRENT (2022-2023) and the SAR, complete the financial portion of the renewal application. To determine the cost of college for the Renewal Application, refer to our Cost of College List. If your college is not included, determine the cost of college using that section on our website’s Financial Eligibility Calculator. NOTE: Submit your Renewal Application even if it appears that you are not financially eligible. We will review it and wait for your actual aid package for 2023-2024 before making our award decision. Remember: unless you already have your financial aid information for 2023-2024, which is unusual for current college students, you are using your financial aid information for this current year, 2022-2023.
  • You do not need to submit an official transcript. You may download your grades from your college’s web portal. Be sure that all grades you have received from your college through fall 2022 are included and that your name and your college’s name are clearly visible.
  • There will be one essay to update on how your year is going. Write your essay and then upload it to the essay field.
  • All uploaded items need to be in the following format: pdf, doc, docx, jpg, jpeg, or png. Page files and google docs cannot be accepted. Click here for more information about acceptable file formats, how to take a screenshot and how to combine multiple screenshots into one document. All uploaded documents should include your full name.
  • Complete the Renewal Application and submit it by 12 noon, February 1st, 2023. If you cannot save the SAR, financial aid information, or academic transcript as pdf files to upload with the application, you have several options. You can scan them and save them as pdf files to upload, or you can photograph them with a smart phone, email them to yourself, and save them in jpg, png or pdf format to upload.

Early applications are gratefully received, as we will be processing about 400 Renewal Applications.

2023-2024 Renewal deadline is February 1st, 2023

*In reviewing applications, we consider the following in determining award eligibility and the amount of the award:

  • Financial need according to your award package and EFC.
  • Student work and parent and student loans – while we attempt to reduce the financial burden for students, it is expected that a certain amount of student and parent debt, where possible, will be assumed. We expect students to work during the summer and school year; students must explain any circumstances that prevent them from working.
  • Acceptable Academic performance – a GPA of at least 2.5.

Helpful Resources

How to Renew your FAFSA
Helpful tips from the Federal Student Aid website.

FAQs about Renewing Your Application
Please refer to this page as you work on the application. 
We are happy to answer email queries about the scholarship application process.

Ask a Question

Use the form below to ask a question

Fill in your email address